Relocating your office requires strategic planning and intense preparation for a smooth transition. Managing your employees and office items will make your office relocation successful. Office Preparations can start of 6 months up to two years.
Hire Movers with experience, resources and manpower required to do the move. The moving company should have insurance, USDOT number, TxDMV number and MC number. Check with the Better Business Bureau regarding their rating as a company. Movers should provide the following information-a written estimate, mover’s tariff, mover’s arbitration program, process of handling claims, Ready to Move brochure and Your Rights and Responsibilities When You Move. The customer’s responsibilities are reading all moving documents issued by the mover. Make sure you are ready for pickup and delivery time of your shipment or promptly notify your mover is something has changed. You make the payment amount agreed and in the form agreed to the mover.
You’ll want to hire an IT guy to disconnect and reconnect all your computers, phones and other IT equipment. Artwork should be crated and hung professionally. The best time for an office move is usually the weekend. You need to check with the building of requirements you may need on moving day. You will need loading docks open, reserve elevators, parking requirements and electricity turned on. The movers should cover the floors for protection during the move. The head of the departments can take inventory of all the items in their departments. Plants need to be moved by you. Office Managers should be there for the day of the move.
Your conference room is set up and ready for meetings that Monday. An office manager or project manager can help the new set up go well. Your IT guy will also help set up all the computers, phones and other IT equipment. A decorator or professional installer can set up your art work. Notify important parities of your address change. The company will need to create announcements about the move. You will need to order printed materials such as business cards, envelopes and stationary regarding the address change. The more organize and efficient you are the transitions will be done successfully.